One thing is clear: Nowadays trucking businesses can’t survive without a good software solution.
The old way of doing business by having a smart guy knowing everything and using of the Excel files is not working anymore.
Why it’s not working anymore you may ask yourself? Well, that’s the plain and simple answer: your profit margin per each load is lower than ever so you have to work harder to meet the profit you have made last year. Isn’t that true?
That means more loads to do for the same last year profit. And, that means more paper work, more time to manage all new orders and clients, drivers and, the need to be more efficient. Here we come, helping you get more organized with your clients, drivers, equipment, orders and invoicing.
But remember, any trucking software you will use is supposed to help your business, solve your problems and save you money. You’ll need a return on your investment as well.
First things first. What do you need?
Try to put on paper your needs and compare them with the software features. Is the software features really meet my needs?
Is the software flexible enough to adapt to my business? Is the software easy to understand and use or it’s offering me million features that I don’t need?
One thing to remember, not any software gives you free life-time updates and listen to your suggestions.
What to chose? Windows or Web app?
Well, it’s a matter of taste in the end. All what a web app can do it can be done with Windows based software, and vice-versa.
But, you’ll have to consider the initial cost aspects and the time need it to start using it: Web apps have some more flexibility and make it easier for you to access your data from anywhere with just a simple login.
Do you have more than one office? Than the cost of installing a Window software is double. The Web app installing cost is not changing. Why? Windows software need to be installed locally on each user machine and connect each user PC to the main server. Web based apps are like your email login. Open a browser from anywhere in the world. Enter your email and password and you are in. That’s it. That’s all. No need of technicians to pay or servers to manage. Lower the cost of your operations!
Changing your software or starting using a software means you have to change your way of doing things and, sometimes, the way you’re operating your business. It is just normal to ask yourself if this change will be beneficial for your business, if it is necessary or if your employees will be happy to change their way of working.
Is this change beneficial? Yes! You will be more efficient and more organized.
Is this change necessary? Yes! Adapting to new technology and ways of doing business is a must for any business.
Will my employees be happy to make the change? To be honest, everybody fears the change because it’s a daily routine breaker and brings new things to learn. That’s why Express Waybill offer you a turn-key solution.
We will do all the hard work in order to make your transition smoothly:
1. enter your data (such as clients, routes, drivers, trucks, trailers etc.)
2. train your employees (in-person or over the phone/internet)
3. give you three months of free dedicated support
Operations. Does the software will help me solving my operation problems?
Do you spend a lot of time on the phone with your drivers?
Our mobile app (working on iPhone and Android) connected with the dispatch software reduce the communication between drivers and dispatchers by 85%. Be more productive.
Do you have a lot of paper work to file? Are you working late evenings to organize your papers and prepare tomorrow’s orders and appointments?
Express Waybill make it easier to save/enter order information, find orders and clients or take appointments. Save time on data entry!
Duplicate orders in bulk, keep your orders history or attach documents to orders, clients or drivers are just some of the features of Express Waybill.
Do you have problems collecting payments from your clients? Forgotten deliveries to bill?
Express Waybill alerts you when you need to collect payments or if you left delivered or undelivered orders behind. Solve that cash problem for you.
Do you keep track of expiration dates?
Express Waybill keep track of insurance dates, inspection due dates, drivers’ licence expiration and gives you warnings on data entry.
Avoid to be fined every week for something you’ve forgot to renew.
Have you been asked to file reports for your clients? Example: How many orders have you delivered per month/year?
Express Waybill allows you to create such reports within a few clicks. Look professional to your clients.
Do you have a system to keep all your clients/route contact information?
If you need the POD for a past completed order (example: 1 to 6 month ago) how easily do you find it?
Express Waybill keep all your clients, orders, route data together. Meaning you will find your information faster when you need it.
Do you need to fill out IFTA reports?
Express Waybill integrate PC*Miler to simplify your life on IFTA reporting.
and many more… ask us for a personal demo.
What about security?
Is my data secure and backed-up? Yes, your data is secured with a SSL encryption certificate and it is backed-up on a daily basis.
Is this backup process automated? Yes, we automate the process but backup files are checked manually every day. No surprises!
How fast do you restore my data in case of a disaster? Being a web app the restoration time of your system may take between 45 minutes and 3 hours, depending on the disaster type.
Do I have to pay for backup? Yes, you will have to pay for backup service. The restoration from backup will be free.
We are near you at every step. From entering your data and training your personnel to after sale free dedicated support for the next 3 months. What does your support include? How do you get the support? Here is the answer: https://xwaybill.freshdesk.com
Questions and Comments?